Personally identifiable information is information, such as your name, birth date,
e-mail address or mailing address, that can be used to uniquely identify you.
Anonymous information is not personally identifiable information. Anonymous information is information about how you use our site. Anonymous information also includes the domain names and/or I.P. addresses (as explained below) of internet browsers that visit our site, the time of day that the site was visited, and other non-personal information.
Anonymous information is information that is not tied to any person, but helps us know what our users do.
We operate secure data networks protected by industry standard firewall and password protection. We have security measures in place to attempt to protect against the loss, misuse and alteration of your user data under our control.
Only certain employees have access to the information you provide us. While we cannot guarantee that loss, misuse or alteration to data will not occur, we try to prevent such unfortunate occurrences.
Sharing Personally Identifiable Information with Other Companies
We will not share your personally identifiable information unless you have authorised us to share it. When we share your personal information with other companies, they can use this information but cannot combine this information with other information they have about you or share this information with other companies or people without your express permission.
Disclosure of your Identity
From time to time we receive requests to disclose the identities of our users.
We do not disclose the identities of our users unless we are legally required to do so. If a governmental agency, or a law enforcement agency, requests information in relation to the identities of our user, we will comply with the request.
When you visit out site please read carefully the following.
Collecting and Using Personally Identifiable Information
You can visit our site and use many of our services without telling us who you are or revealing any personal information about yourself to us. It is only when you enter details to contact organisations that will you be asked to provide us with personally identifiable information.
When you fill in these forms, you need to complete certain fields (some are required and some are optional). We use this information to share your information with select third parties who work with us, only if you give us permission (as we explain below).
We collect anonymous information when people use our site, even if they have not entered their personal details.
We will not share any anonymous information about your use of our site with third parties if we know that this information will be linked with your personally identifiable information obtained from another source, unless you have given us permission to do this.
A cookie is a small piece of data that is sent to your browser from a web server and stored on your computer’s hard drive. Cookies do not damage your computer. Cookies make web surfing easier for you by saving your preferences while you are on our site.
You can decide if you want to accept cookies by changing the settings on your computer. You can reset your browser to refuse all cookies, or allow your browser to show you when a cookie is being sent.
Use of I.P. Addresses
An Internet protocol (I.P.) address is a set of numbers that is automatically assigned to your computer whenever you log on to your internet service provider or through your company’s local area network (LAN) or wide area network (WAN). Web servers, the powerful computers that provide web pages for viewing, automatically identify your computer by the IP address assigned to it during your session online.
We may collect I.P. addresses for some purposes. We do not link a users I.P. address to a persons personal information, which means we will have a record of each users session but the user remains anonymous to us.
How We Collect Information
Cookies are small text files that are placed on your computer by the websites that you visit. They are commonly used in order to make websites work by tracking goods that you have placed in a basket, or work more efficiently by remembering your login details, as well as to provide information about the sites usage to the owners of the site.
Types of Cookies
There are three types of cookies dropped and collected by websites. With some exceptions (i.e. websites that fundamentally require cookies in order for website functionality – see below) from 26th May 2012, all cookies must be consented to by a site’s users.
|Moderately intrusive||Embedded third-party content and socialmedia-pluginsAdvertising campaign optimisation|
|Minimally intrusive||Web analytics / metricsPersonalised content / interface|
|Necessary for Website Functionality(Exempt from changes to privacy regulations)||Stop multiple form submissionsLoad balancingTransaction specific|
We collect the following anonymous cookies for tracking purposes.
|__utma||This cookie is typically written to the browser upon the first visit to your site from that web browser. If the cookie has been deleted by the browser operator, and the browser subsequently visits your site, a new __utma cookie is written with a different unique ID. This cookie is used to determine unique visitors to your site and it is updated with each page view. Additionally, this cookie is provided with a unique ID that Google Analytics uses to ensure both the validity and accessibility of the cookie as an extra security measure.||2 years from set/update.|
|__utmb||This cookie is used to establish and continue a user session with your site. When a user views a page on your site, the Google Analytics code attempts to update this cookie. If it does not find the cookie, a new one is written and a new session is established. Each time a user visits a different page on your site, this cookie is updated to expire in 30 minutes, thus continuing a single session for as long as user activity continues within 30-minute intervals. This cookie expires when a user pauses on a page on your site for longer than 30 minutes. You can modify the default length of a user session with the _setSessionCookieTimeout() method.||30 minutes from set/update.|
|__utmc||This cookie is no longer used by the ga.js tracking code to determine session status.Historically, this cookie operated in conjunction with the __utmb cookie to determine whether or not to establish a new session for the user. For backwards compatibility purposes with sites still using the urchin.js tracking code, this cookie will continue to be written and will expire when the user exits the browser. However, if you are debugging your site tracking and you use the ga.js tracking code, you should not interpret the existence of this cookie in relation to a new or expired session.||Not set.|
|__utmz||This cookie stores the type of referral used by the visitor to reach your site, whether via a direct method, a referring link, a website search, or a campaign such as an ad or an email link. It is used to calculate search engine traffic, ad campaigns and page navigation within your own site. The cookie is updated with each page view to your site.||6 months from set/update.|
WordPress websites also collect cookies for commenters. As the website is built using WordPress, these cookies apply to our users.
When visitors comment on the our blog, they will have cookies stored on their computer. This is purely for convenience, so that the visitor will not be required to re-type all their information again when they want to leave another comment in the future.
Three cookies are set for commenters:
The commenter cookies are set to expire a little less than one year from the time they’re set.
|Cookie Name||Type||How Cookie is used||Data stored|
|calltracksGuid*||Analytics Cookie||Calltracks user identifier. Used only within this site, for uniquely identifying the visitor between page views. For more information: www.calltracks.com/privacy/||Uniquely identifying the visitor between page views.|
|calltracksData*||Analytics Cookie||Holds information about the source of the visitor (e.g. Google or Bing), the Pay Per Click advert that the visitor clicked on (if applicable), and which phone numbers have been displayed to the visitor. For more informationt: www.calltracks.com/privacy/||Holds information about the source of the visitor.|
Third Party Cookies
Users of the site who wish to share the content socially using Facebook, Twitter, or Google+ (the platforms which are currently enabled on the website to allow this function) may have cookies stored on their computers from these third party websites.
Cookies are collected from third party sites so that you can be logged in to your account on their site and share our content simply and easily.
For more information on the cookie policies of these third party sites, please visit their websites. You will be able to control the way cookies are used when you are signed into your accounts on these sites through the privacy settings they have made available to you.
Prohibiting the Collection of Cookies
If you would like to prevent us from collecting cookies when you visit our site, please update your privacy settings in your browser. You can control the kinds of cookies you accept there.
Interest-Based Advertising Policy
Under the Google Interest Based Advertising Programme (the “Programme”), Google allows us to serve advertisements to Users (i) who previously have visited the Conversationware website and (ii) based on Google-defined interest-categories. The following policies only apply to these programme participants.
“User” means a unique instance of a Web browser.
“User Lists” means a list of User Cookies created or otherwise obtained by Company and used in connection with the Google Display Network, which is referred to in the user interface as “remarketing lists”.
“Web Properties” means properties or content on the Google Display Network and all other Google properties or content that use the User Cookie.
We will not attempt to identify users to whom ads are shown individually, and all user lists shall remain anonymous. Google’s network of advertising can be found across the web and may show our advertisements to you from time to time
Visitors can opt out of Google Analytics for Display Advertisers and opt out of customized Google Display Network ads by visiting the Ads Preferences Manager. You may also find the Google Analytics Opt-out Browser Add-on useful.
(note: we recommend you to consult your lawyers, this post is merely our understanding of the situation)
What are cookies anyway?
On this topic, Whatarecookies.com gives a very succinct answer:
“Cookies are small files which are stored on a user’s computer. They are designed to hold a modest amount of data specific to a particular client and website, and can be accessed either by the web server or the client computer. This allows the server to deliver a page tailored to a particular user, or the page itself can contain some script which is aware of the data in the cookie and so is able to carry information from one visit to the website (or related sites) to the next.”
What does EU cookie law mean for you?
The common consensus seems to be this: a website must inform its visitors that: a) cookies are being set on their computers/devices; b) explain what cookies are; c) communicate why cookies are being set and what sort of cookies are being set; d) give them an option or inform them how to opt-out of cookies/tracking.
To see how different websites are implementing this policy, we recommend you to read this excellent article by eConsultancy: 20 examples of EU cookie law compliance.
The difference between first party and third party cookies
Cookies are usually associated with one particular domain (the domain they are set on) and only that domain can access the data contained in the cookie. A first party cookie is where the domain you visit and the cookie owner are the same. For example, you visit www.some-web-app.com and the cookie information also says www.some-web-app.com.
A third party cookie is when you visit a certain domain, but the cookie dropped by that domain on your computer identifies itself as belonging to someone else. For example, you visit www.some-web-app.com but the cookie dropped has the information www.web-app-analytics.com
Please see the following links for a better understanding of what’s happening with EU cookie law and how it might affect your business and your visitors:
- Cookie Law explainer
- BBC’s explanation on cookie law
- Government’s plain language explanation on Cookie Law